ANZAHPE

Important Exhibitor Downloads

Venue

NCCC Venue Floor Plan

The Australian & New Zealand Association for Health Professional Educators 2019 Conference, will be held at at the National Convention Centre Canberra. Trade and catering will be setup in the Exhibition Hall.

Preliminary Schedule

Bump In

Monday 1 July, 2019

Booth Construction (SBX constructing shell scheme booths)
8.00am - 12 noon

Exhibitor Bump In/Setup (Welcome Reception commences at 5:30pm)
12noon – 5.00pm

Bump Out

Thursday 4 July, 2019

Exhibitor Bump Out/Breakdown
3.30pm – 5.00pm

Delegates will be in the exhibition area during scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks but the exhibition area will remain open/accessible from commencement of sessions until the close of each day.

Exhibitor Displays

Each display is 3m wide x 3m deep x 2.5m high.

Shell Scheme includes;

  • 2500mm high wall panels are covered in black coloured front runner material framed in polished anodised aluminium.
  • Fascia/Name (sign): names using navy vinyl-cut UPPERCASE letting onto a white background, with names on all open sides.
  • A company sign will be installed over each open side Full colour or logo name board signs can be produced at an additional cost (POA).
  • Lighting: 2x 150-watt spotlights per booth.
  • Power: 2x power outlets. Powerboards not supplied.

Raw Space:

Raw Space is suitable for custom built stands. It is carpeted and has power access

Booth Constructor - SBX (System Built eXhibitions)

SBX can supply you with details on custom display stands, AV and/or furniture hire etc. and all information is accessed via their website here. Additional costs associated with these items are payable to SBX.

Contact: Kerry Marshall
General Manager, Finance & Administration
SBX Pty Ltd
Ph: 02 6239 1028
E: kerry@sbx.biz

Exhibition Delivery Information

NCCC Delivery Label

You must contact the loading dock supervisor at The National Convention Centre;02 6276 5200 to arrange delivery time/date. Goods will not be accepted prior to Thursday 27 June 2019. Please use the NCC Delivery Label on all goods.

IMPORTANT: Contact your courier prior to arriving at the National Convention Centre to ensure that your consignment has been delivered.

Deliveries can only be accepted on Monday – Friday between 8am-4pm.

NCCC labels found on page 25 of the Exhibition and Service Manual, must be used and fully completed prior to the delivery being sent. Any goods that are not labelled correctly or delivered outside of two working days prior to the event may be not accepted by the NCCC.

The NCCC does not have a forklift on site. If you require delivery of non standard Australian pallets (larger than 1165mm x 1165mm and/or heavier than 1t) the truck may require a working tailgate or alternatively please contact your exhibition build company to discuss a solution.

All hand loaded items need to be under 25kg or have another way of moving them (eg. attached wheels).

Deliveries will be made to the loading dock and will be moved to a staging area adjacent to the trade space. Exhibitors are responsible for making their own arrangements for the movement of their goods from this area to their booth.

STORAGE: An area of the exhibition hall will be curtained off for storage of packing materials.

Frieght Forwading, Transport and Logistics

Agility Fairs & Events (a specialized exhibition and event logistics provider) is the recommended freight forwarder for domestic and international freight for the ANZAHPE 2019 Conference.

Agility can arrange all local, interstate and international transport services to the venue. Prior to the exhibition, Agility will contact all exhibitors to discuss specific transportation and other logistics requirements.

We recommend using Agility as their service is door-to-venue and they work weekends and outside normal business hours.

If you are using Agility for freight, your goods will be delivered to the nominated loading dock at the venue.

Please note, that Agility is not onsite at this show. Therefore, exhibitors should make arrangements directly with the venue, for the movement of their goods from the loading dock to the exhibition stand. This includes all materials handling (forklifts, pallet jacks, trolleys) requirements.

To request a quote or to book these services, please complete and return the “Transport Request Form” provided at the end of this manual or for more information, please contact:

Rosie Sciarrone
Event Logistics Specialist
Agility Fairs & Events
28-32 Sky Rd, MELBOURNE AIRPORT VIC 3045
Tel: +61 3 9330 9020
Fax: +61 3 9330 3337

Rosie Sciarrone

Please note:

  • Agility is not providing onsite services at this show.
  • If you are using your own courier, please refer to the venue Loading Dock information, for specific details on access and vehicle limitations.

Exhibition Handbook

NCCC Exhibition Handbook

Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.

Registration for Company Representatives

All people attending the conference must register prior to the event and can complete this form via the registration tab on this website. Please note your company’s entitlement table sent via email, may contain complimentary registrations depending on your sponsorship package. Ensure to refer to this table before completing your registration form. If you need a copy of your entitlement table, please contact the Event Manager

Register for ANZAHPE 2019

Exhibition Floor Plan

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice.

Satchel Inserts

Quantity - 550

Delivery Date - Prior to Monday 3 June 2019

Delivery Address - Courier: 65 Devereux Road Linden Park SA 5065
Postal: PO Box 54 Burnside SA 5066

Sponsorship and/or Exhibition Cancellation Policy

Once a booking form has been received for Sponsorship opportunities, any cancellation must be advised in writing. If the cancellation is received on or before 30 May 2019 an administration fee of 25% of the total price is retained. If the cancellation is received after 30 May 2019, no refund is applicable unless the sponsorship package is resold where 25% of the total price is retained.

Public Liability Insurance

Australian regulations require all exhibitors to have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of A$10,000,000 or above. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. The venue may request a copy of your Public Liability Insurance Certificate. Most companies already have adequate cover. To assist you in locating your certificate within your organisation - it can often be found with the accounts / finance departments and is also often referred to as ‘Broadform’.